Enter expenses paid out of drawer
When to use this procedure
Use this procedure to enter any expenses paid directly out of your cash drawer. This ensures that your end of day balance is kept accurate.
Note: The amount taken out of your cash drawer may be expensed in it's entirety to a single general ledger account or in smaller amounts to multiple general ledger accounts that total the full amount.
Steps to complete
- On the Paid Out Of Drawer window, change the default store location, tax authority, and date if necessary.
- Enter the total amount removed from the cash drawer in the Amount box.
- Select an expense account in the Expense box and/or enter a ledger number in the Ledger# box against which the amount is recorded.
- Optionally update the description to something more meaningful. This is recorded in the ledger record.
- In the Amt box, enter the amount to be expensed to the general ledger account (Ledger# box) if less than the total amount entered in the Amount box.
- Click Add.
- Repeat steps 3-6 as many times as necessary to equal the amount entered in step 2.
- Click Save. The Select Output Destination window displays.
- Select your desired output destination and click OK. The paid out invoice is sent to print preview, a printer, a file location, or email, depending on your report output selections.
Did you know? If you added the wrong amount or selected the wrong ledger number when you added the expense amount to the grid, highlight the incorrect entry and click Delete to remove it. You can also click Cancel to remove all current entries from the grid.
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